Corporate Identification Number in letter heads
Section 12(3)(c ) of the Companies Act, 2013 which has come into effect from 1st April, 2014 provides that (3) Every company shall— (c) get its name, address of its registered office and the Corporate Identity Number (CIN) along with telephone number, fax number (if any), e-mail and website addresses, if any, printed in all its business letters, billheads, letter papers and in all its notices and other official publications; and (d) have its name printed on hundies, promissory notes, bills of exchange and such other documents as may be prescribed: Provided that where a company has changed its name or names during the last two years, it shall paint or affix or print, as the case may be, along with its name, the former name or names so changed during the last two years as required under clauses (a) and (c).
If any default is made in complying with the requirements of this section, the company and every officer who is in default shall be liable to a penalty of INR 1,000 for every day during which the default continues but not exceeding INR 1,00,000/-.
The Corporate Identity Number which is a 21 digit number allotted by the Ministry of Corporate Affairs – this needs to be now printed in the company letter heads/ invoices and any other official documents of the company. Where there is a change in the name of the company during the last two years then the former name shall also be mentioned along with the current name. The period for which the old name should be mentioned is not specifically stated, but from the language one would infer that it is a requirement for two years. The old name should also be mentioned in the name plates which is required to be prominently affixed outside the registered office of the company. So all companies are requested to please start complying with this new requirement from 1st April, 2014 onwards.
The CIN gives a unique identity to the company. The constitution of the 21 letters is not random. Below is the constitution: